1999

SECTION ANNUAL REPORT

AND

OUTSTANDING SECTION AWARD

NOMINATION FORM

GENERAL INFORMATION:

SECTION: San Francisco

REGION: 6

DATE: June 16, 1999

SECTION SIZE: (as of 1 June 1998)

________ VERY SMALL

________ SMALL

________ MEDIUM

________ LARGE

____X___ VERY LARGE

(AIAA Staff will verify Section Size Category)

Please type or print neatly. One (1) copy of this form and supporting materials should be sent by mail or fax to:

Mary Ellen Shook

AIAA

1801 Alexander Bell Drive, Suite 500

Reston, VA 20191-4344

703/264-7551 Fax

The Annual Report is the Business Report for the Section and must be received before a Section can receive its rebate for the next year. Please attach any supporting materials you may have, such as newsletters, programs, advertising, etc., describing the Section's activities. The complete package should not exceed 10 pages. The award period covers those events and activities between 1 June 1998 _ 31 May 1999. The nomination deadline date is 30 June 1999. Nominations received after 30 June 1999 will not be considered for the award.

SUBMITTED BY:

Name: Glen Carl

Section Officer Position: Chairman

Address: 367 Western Drive, Apt. N

Santa Cruz, CA 95060

Telephone Number: (408)866-7611 x2267

SECTION CHAIRMAN:

Name: Glen Carl

Address: 367 Western Drive, Apt. N

Santa Cruz, CA 95060

Telephone Number: (408)866-7611 x2267

HIGHLIGHTS OF MAJOR ACCOMPLISHMENTS THIS YEAR

1) Hosted International Space Station Forum public policy event.

2) Hosted excellent dinner programs.

3) Provided a local student paper contest, and made arrangements for winner to experience a trip to Milan, Italy.

4) Continued award winning precollege program.

 

SECTION ORGANIZATION

1. List the names of the Section Officers

Chairperson: Glen Carl

Vice Chairperson: Stephen Jaeger

Treasurer: Seth Kurasaki

Secretary: Kevin James

Membership: Dan Stuart

Public Policy: Roger Martinez,

Seth Kurasaki

Education: Daniela Cambie`

Honors and Awards: Ganapathi Srinivasan

Technical: Corwin Lakin,

Young Members: Matthew Jardin

Career Enhancement: Kay Sundaram

Programs: Roger Martinez

Newsletter Editor: Michael Etz,

Stephen Jaeger

RAC Representative: Glen Carl

Stephen Jaeger

 

2. List the names and titles of the Section Council:

Same as the Officers, with the following additions:

Juanita Ryan, Precollege Director

Corwin Lakin, Webmaster

Chung Park, Webmaster

Tsung-Chou Fang, Hostmaster

Norman Bergrun, Advisor

3. Number of council/officer meetings held during the year__12__

Average Attendance __9__.

4. Percentage of membership voting in last election of Section Officers __< 1%__.

5. Number of officers attending the Section Leadership Briefing __1_______.

6. Estimated membership located within 45 min of the meetings __80%____.

7. Number of Chapters within the Section _7_ Number of chapter members_~1800__ and name of chapter(s).

a. San Francisco Section b. Sacramento Section c. University of California-Berkeley Student Section

d. San Jose State University Student Section e. Santa Clara University Student Section

f. Stanford Student Section g. University of California-Davis Student Section

MEETINGS, PROGRAMS AND EVENTS

1. Describe the Section's general meetings. Include topic, number of meetings, average attendance and joint sponsorship.

Number of General Meetings: 10

Average attendance: 35

Joint sponsorship: 1

3 Distinguished speakers: Gordon McKinzie, Seth Shostak, Herman Altmann

2 of the speakers were Astronauts: Michael Coats & James van Hoften.

Programs had a good mix of subject matter.

June Annual Awards Banquet Night which highlighted AIAA

distinguished speaker, Mr. Gordon McKinzie. Key events of the night

are honoring the SF Section Engineers of the Year and all AIAA

members completing 25, 40, 50 and 65 years of continuous membership.

July: 7th & 8th Grade Essay Contest Banquet: Speaker: Michael Coats, "Living and Working in Space".

Oct: George Tucker of NASA Ames, "Air Traffic Control Modernization".

Nov: Richard Hendrickson of Globalstar, "GLOBALSTAR".

Dec: Dan Kane of Analytical Graphics, "Space Industry in Transition".

Jan: Seth Shostak of SETI, "The Search for Extraterrestrials".

Feb: Dr. James van Hoften, "Hong Kong Airport Core Program".

Mar: Herman Altmann, "Global Hawk". Distinguished speaker. Free for members.

Apr: Dr. Will Bachalo, "Optical Systems for Flow Diagnostics...from the Theory to the Business".

May: Galileo Scholarship Banquet: Aram M. Mika, "Leadership and High Rates of Change".

2. Describe any young member oriented programs, meetings or activities.

* Had about 3 daVinci Forums, "an informal discussion series".

* Started feasibility study of an Antarctic (Mars) Rover project

3. Describe any career enhancement programs, meetings or activities.

Career Enhancement Seminar.

Speaker: Paul Kostek (AIAA National Career Enhancement Committee)

Special guest help: Space Systems/LORAL recruiter

Attendance: approx. 40

* Updated web pages and maintained career enhancement web site

* Announced local chapter and community career enhancement

* Updated and maintained online resumes

* Reviewed local newspapers and internet sites for career enhancement activities.

* Worked with ASME to present joint activities to expand networking base.

MEETINGS, PROGRAMS AND EVENTS ...CONTINUED...

4. Describe your most unique meeting or program based upon subject, format, location, etc.

International Space Station Forum

* This event presented opposing views to the general public on whether or not the International Space Station should be developed. Several distinguished panelists presented their views, and then fielded questions from the public. About 150 people were in attendance, mostly non-members. An excellent public outreach event.

* The following is the press release for our International Space Station Forum. Also, an article on the event was published in Aerospace America.

FREE PUBLIC FORUM ON SPACE STATION-The American Institute of Aeronautics and Astronautics (AIAA) is sponsoring a free forum, open to the public, on June 11 from 7:00 p.m. to 9:30 p.m. at the Gunn High School Spangenberg Theatre located at 780 Arastradeo Road, Palo Alto, CA. A panel of experts from industry, academia and government agencies will discuss the societal, scientific and cultural aspects of the space station, and be available for questions from the public. In addition to NASA and GAO, a representative will be present from the Russian Embassy in Washington. AIAA is a non-profit society comprised of more than 35,000 aerospace professionals. For directions to Gunn High School, call (650) 354-8220.

5. Describe each SPECIAL EVENT held this year. Please include the following: (1) goal, purpose and topic of the event, (2) target audience, (3) type of publicity, (4) company support, if any and (5) if the event attracted new or student members.

The Section held several Special Events this year. Although AIAA information was prominently displayed at every event, we are not able to determine how many new memberships were a result of each of the events.

This year's Special Events included:

Local Student Paper Contest / Sister-Section Visit:

* A contest for local university students to submit an engineering paper. The winner was then selected and sent to Milan, Italy to represent the section in a meeting with the sister-section. The student was flown to and from Milan, and stayed as a guest of the Euroavia-AIDAA for about 10 days. The student went on several tours, and was treated extremely well by the sister-section. The sister-section would now like to send students from Milan to be guests of the San Francisco Section. The San Francisco Section is now working on plans to send another student to Italy, and/or host guests from Italy.

Goal: To encourage local students to submit AIAA papers.

Target: University students.

Publicity: Fax, Phone calls, Internet, Flyers, Newsletters.

Support: Euroavia-AIDAA (sister-section)

June 1998 The International Space Station Forum:

* This event is described above as our most unique event. To restate briefly, this event presented opposing views to the general public on whether or not the International Space Station should be developed. Several distinguished panelists presented their views, and then fielded questions from the public.

Goal: To get the public aware of Space Station.

Target: General public.

Publicity: Newspaper, Newsletter, Internet, Flyers.

Support: NASA Ames, AIAA HQ.

February 1999 Engineers Week Space Fair at CalPoly, SLO

* As described in the Education Section of this report (under precollege

outreach programs), this was a highly successful program that brought

together SF Section members, Vandenberg Section members, AIAA student

members, university students, elementary school students, teachers, and an

AIAA Distinguished Lecturer for a day of science activities. With the

assistance of CAT III funds and additional funding from Lifescan for

supplies, this event garnered excellent media coverage by the local paper,

TV station, and university press.

March 1999 Satellite Technology Workshop

* Hosted by AIAA Fellow Mr. Robert Berry, President of Space Systems/Loral,

40 teachers attended this very successful workshop. Guest speakers, a

facility tour, hands-on activities, distribution of curriculum materials, a

continental breakfast, lunch, and afternoon refreshments were all included

in this daylong activity. An optional lunar sample certification class

was also held at the end of the day. Space Systems/Loral is to be

commended for their very generous efforts in the area of precollege

outreach. (This event is also described in the Education Section of this

report.)

May 1999 Space Day

* This year's Space Day celebration was held at a local elementary school.

Coupled with talks by Distinguished Lecturer, Dr. Seth Shostak, and AIAA

member, Dr. Christopher McKay, the event featured a Family Space Fair for

more than 400. 12 hands-on activities commemorating man's achievements in

space were provided, as well as a lunar rock display, Signatures in Space

poster, computer activities, a space costume contest, and space movies.

Media coverage was provided by KRON TV.

 

MEMBERSHIP ACTIVITIES

1. Describe membership retention activities.

Sent out monthly postcards to "new members" and those "two months out".

Recognized new memberships and membership upgrade in each newsletter.

2. Describe membership drive (recruitment) activities and results.

Membership info displayed at all Section functions (and some non-Section functions).

3. Describe activities to encourage member upgrades.

Advertised in each newsletters.

 

HONORS AND AWARDS

1. Describe any local section awards given to members and supporters.

* Five winners of the Galileo Memorial Scholarship were selected from a

pool of 186 applications received from the high school seniors. The

scholarship is sponsored by the NASA Ames Research Center in memory of

those perished in the Galileo aircraft accident in 1973 and is administered

administered through the AIAA SF Section. The winners were honored at

the May Dinner Meeting by awarding certificates and cash prize.

(The applicants are high school seniors intending to pursue college

education in the fields of Science and Engineering.)

* The "Engineer of the Year" selection committee selected four candidate

nominees from among the several nominated in seven different categories

encompassing areas of specialization's in the area of Aeronautics

and Astronautics.

Astronautics--Dr. Alan Binder

Project Management---Dr. Will Bolton

Engineering Design---Dr. Roelof vanBezooijen

Young Engineer----Colin Coleman

* Hosted June Annual Awards Banquet Night which highlighted AIAA

distinguished speaker. Key events of the night included honoring the

SF Section "Engineer of the Year" in several specialized disciplines,

awarding certificates and pins to AIAA members completing 25, 40, and

50 years of continuous membership, honoring the SF Section Council members

for their dedicated service, and honoring the outgoing Section Chair.

* Helped many members to upgrade their membership grade by providing the

necessary application material and other assistance including relevant

references information.

2. List members nominated for national or regional honors and awards. Please include (1) nominee's name, (2) award, and (3) status. ??

3. Describe the purpose and criteria for selection of any new awards established this year.

The local student paper contest was the only new award. The criteria for this award,

was to have a paper demonstrate that the student was very well educated in the

aerospace sciences and would represent the section well in Italy.

TECHNICAL ACTIVITIES

1. Describe local technical committees, their function and activities for this year.

* Hosted local student section paper contest (see Education Activities).

* Maintained Internet site (see Internet Activities).

2. Describe any technical symposia and short courses not described in detail elsewhere in this report.

None.

EDUCATION ACTIVITIES

1. List the student branches within the section and describe any section activities related to these branches.

a. University of California-Berkeley Student Section

b. San Jose State University Student Section

c. Santa Clara University Student Section

d. Stanford Student Section

e. University of California-Davis Student Section.

Hosted local (only student sections listed above) student paper contest,

the winner was sent to Milan, Italy to present the paper at Milan Polytechnic University. The sister-section Euroavia-AIDAA hosted the winner for one week.

2. Describe actions taken to establish new student branches.

None.

3. Describe involvement of section with the regional student conference.

Provided promotional advertisements, and provided judges.

4. Describe any professional continuing education programs.

None.

5. Describe any precollege outreach programs instituted/continued this year.

* AIAA/NASA Teacher Workshops:

The Section continued its seventh year of Teacher Workshops co-sponsored by

NASA Ames Research Center. The workshops included hands-on science

sessions, distribution of curriculum materials, facility tours, and

presentations by AIAA members and Educator Associates. This year, we were

also able to elicit corporate sponsorship for two of

these very successful events.

Teacher workshops scheduled for the '98-'99 Council year included:

July 1998 NEWEST Teacher Workshop, Stanford University

November 1998 Chemistry Week Teacher Workshop, Palo Alto

Funded by Roche Pharmaceuticals

March 1999 Satellite Technology Teacher Workshop, Palo Alto

Funded by Space Systems/Loral

* Discover E Program:

Chaired by AIAA member, David Levinson, Discover E's goal is to put

engineers into K-12 classrooms in an effort to cultivate interest in

mathematics and science. The program was initiated during the third week

in February and continued through the end of the school year. Training

sessions were held at corporate sites and supplies were distributed to make

the experience a positive one for the engineer, teacher, and students.

Approximately 200 engineers participated, reaching more than 5,000

students. An Engineers' Banquet was held featuring SETI/Project Phoenix

Director, Jill Tarter.

Of special note: With the assistance of CAT III funds to purchase

supplies, the Section PCO Director traveled to San Luis Obispo to co-host

an Engineers Week Space Fair with the CalPoly, SLO Engineering Student

Council. The Fair was held at Teach Elementary School for 300 gifted

students. Coupled with a talk by AIAA Distinguished Lecturer, Dr. Seth

Shostak, the event featured 10 hands-on science activities dealing with

"Flight through the Ages".

Additional funding was solicited from Lifescan and excellent media coverage

was provided by the local paper, TV station, and university press.

* Judging at County Science Fairs:

Each year the Section supports the San Francisco Bay Area Science Fair and

the Santa Clara County Science & Engineering Fair by providing judges and

awards (in the amount of $100 U.S. Savings Bonds). This year, AIAA members

served as judges for these fairs and for a local school science fair. Six

U.S. savings bonds were awarded this year to students in the San Francisco

and Santa Clara County bay area.

* Annual Essay Contest:

Held each year to commemorate Apollo 11's first manned landing on the moon,

this year's 11th annual essay contest asked 7th and 8th grade students to

address the topic: "As a Settler on the Moon in the Year 2029, What Will

the Moon Be Like?" Essays were judged on originality and realism of ideas

presented, soundness of logic used to develop ideas, and quality of

composition and clarity of expression. Judges included Section members,

Educator associates, and local corporate executives from Applied Materials,

NASA Ames, Space Systems/LORAL, and Cislunar Aerospace. Ten winners and

their teachers will be honored at the Annual Essay Contest Banquet to be

held on July. Prizes include: U.S. savings bonds, scientific calculators,

and AIAA seals flown in space. Note: The 1997-98 winners were honored at

an Essay Contest Banquet held on July 16, 1998. Former shuttle astronaut,

Michael Coats was the featured speaker.

* Annual Galileo Memorial Scholarship:

Established as a collaborative effort between NASA Ames Research Center and

AIAA San Francisco, this annual Scholarship Program is held as a memorial

to the NASA men who perished on the Ames Galileo I aircraft on April 12,

1973. Open to high school seniors who intend to pursue a career in

engineering, mathematics, or physical or natural sciences, a $2,750

scholarship and three $500 scholarships were awarded this year.

* AIAA Design/Duration Model Airplane Contest:

Last year this activity replaced the annual paper airplane contest usually

sponsored by the Section. Unlike the "annual" paper airplane contest, the

Design/Duration Model Airplane program continues year-round. Building and

training sessions are held on the third Saturday of each month in Hangar

One, Moffett Field. The actual contests are held in the Fall and Spring.

Planes are judged on length of flight and/or aesthetic design. Trophies

are awarded in three age divisions: 11 & under, 12-14, and 15-18.

* Space Day:

This year's Space Day celebration was held at a local elementary school.

Coupled with talks by Distinguished Lecturer, Dr. Seth Shostak, and AIAA

member, Dr. Christopher McKay, the event featured a Family Space Fair for

more than 400. 12 hands-on activities commemorating

man's achievements in space were provided, as well as a lunar rock display,

Signatures in

Space poster, computer activities, a space costume contest, and space

movies. Media coverage was provided by KRON TV.

Programs instituted this year:

* This year the Section sought to support its Educator Associates in a more tangible way.

Efforts were made to honor requests for speakers at several school functions. Of particular

note:

March 1999 AIAA member, Dr. Christopher McKay, was the featured speaker

at Randoll Elementary School's "Space Night". Hands-on science

activities and rocket launches were also featured. An Educator

Associate grant was secured to help defray the cost of supplies.

Over 500 students and family members attended.

April 1999 14 speakers were secured for Piedmont Middle School's "Science

Night". Two, 50 minute sessions by each speaker and 800 science

fair exhibits were featured. Over 1,000 students and family

members attended.

May 1999 AIAA Distinguished Lecturer, Dr. Seth Shostak, and AIAA member,

Dr. Chris McKay, were the featured speakers at Toyon Elementary

School for Space Day. (This event is described, above.) Over

400 students and family members attended.

 

 

SERVICES TO THE MEMBERSHIP AND COMMUNITY

1. Describe activities that inform the public and section members and activities that support government officials.

The public was invited to an International Space Station Forum was held on Thursday,

June 11 at Gunn High School Theater Auditorium Palo Alto, CA.

See description under most unique event.

2. Describe section publications other than the newsletter. Include information on the content, frequency, and distribution.

Announced January and February dinner meetings in local newspaper.

3. Describe any new or revamped service(s) provided to the membership.

* Better electronic communication services, i.e. Web pages, Email.

* Went to sending out newsletters bi-monthly, to reduce costs and to improve the quality of the newsletter.

4. Describe any involvement with science clubs, vocational guidance, speakers bureau, science fairs, tutoring etc.

* Provided sponsorship to the local Aviation Explorer Scouts.

* Provided judges at several science fairs, and gave

INTERNET ACTIVITY

1. Does your Section have a home page? When was it established?

Yes. Established 1995.

  1. Who maintains the site and how often is it updated?

Webmaster: Corwin Lakin

Webmaster: Chung Park

Hostmaster: Tsung-Chou Fang

Update occurs weekly.

  1. Do you use it to promote upcoming Section Activities? How?
  2. Yes. Monthly dinner meetings are always featured on the Home Page with a graphic. Our Section sponsored Student Paper contest was publicized on the Home Page much of the year. The Home Page featured Pre-College Outreach call for volunteers, nomination deadlines, and other timely events throughout the year.

  3. Does your Section reference other section pages to keep up-to-date on what other Sections are doing?

The aiaa-sf Home Page Banner has an "Interesting Links" button which gets the website

visitor to our Links Page. This page includes links to other Section and Student Branch

home pages. Browsing these links reveals attractive website graphics and sometimes up-to

date events.

5. Other Activity:

The aiaa-sf Website introduced a subscription capability this year. Website visitors can add their address to the Section e-mail list themselves while on-line. They can also remove their e-mail address. Subscribers get e-mail notices of monthly dinner meetings and other notices the Section leadership deems urgent.

The Website retains past dinner meeting announcements for review. If the speaker provides his view-graphs in computer-form, they are now posted so that a website visitor can review the content of the talk. Links to the past meeting announcements are found on the Past Events Calendar just as the Calendar Page provides links to upcoming meeting notices.

The winning essays of this year_s 7th & 8th grade Essay Contest are posted along with a group photo of winners and teachers. Names of winners of this year_s Galileo Scholarship along with their notable achievements are posted. Links to these pages are found on the Pre-College Outreach Page which was separated from the Educational Outreach Page this year.

An abstract of the winning Section Student Paper as well as a photo and more recent work of the author is now available. The Educational Outreach Page provides links to this Author Page as well as to the Contest Rules for this first-time section activity.

A "Newsletter/Reports" button on the Home Page Banner provides:

  1. Excerpts from the Section Newsletter , i.e. "A Note from the Chair" articles.
  2. Section business reports and minutes _ new this year is a Section Policies Page.

Check us out at http://www.aiaa-sf.org

FINANCIAL SUMMARY (this portion of the report does not satisfy the requirements for an audit report)

Beginning Balance: 6/1/98 $18,987.69

date

Checking Account $1,496.79

Savings Account $6,838.63

Other (please specify ) $10,657.27 (Cert of Deposit)

Section Rebate $10,375.20

Other Income* $3,853.89

Expenses $16,123.90

Estimated Ending Balance 5/31/99 $17,092.88

date

*Please describe the other sources of Section income:

$ 930.00 Bonus Awards

$2,354.73 Transfer of funds from other AIAA savings account

$ 569.16 Transfer of funds from other AIAA checking account

--------------

$3,853.89

PROBLEMS AND GOALS

1. Identify any problems/concerns facing the section.

* The Section is experiencing some burnout. It is difficult finding ambitious volunteers.

*The Section has had difficulty getting members to vote for elections, and to submit engineer of the year award nominations, even with significant advertisement.

2. Recommend up to three (3) priority goals for next year.

1) Maintain quality general programs.

2) Recruit reliable volunteers.

3) Host at least one major special public policy or technical program.

4) Maintain sister-section relationship with Euroavia-AIDAA, Milan, Italy.

OTHER