AIAA Council Meeting
San Francisco Section
Santa Clara Marriott Hotel
August 24, 1996

This meeting was called to order by Brian Haas at 1:00pm.

Attendees

Brian Haas, Norman Bergrun, Brian Smith,
Juanita Ryan, Tom Durrant, Gary Cohen,
Glen Carl, Matt Jardin , Kevin James,
John Bosco, Srini Srinivasan, Franz Busse

I. Minutes of July Meeting

Minutes were distributed and approved as written.

II. Annual Report

The draft version of the San Francisco Section Annual Report for program year 1995-1996 was distributed. Corrections and additions to the annual report must be submitted to Brian Smith before the September 4, 1996 council meeting. It was suggested as an idea that the annual report be posted on the web. Further action on posting on the web will be proposed at the next council meeting.

III. Introductions

Board members started the meeting by introducing themselves, and enjoying refreshments at the Santa Clara Marriott sponsored by the AIAA San Francisco Section.

IV. Agenda

Brian Haas presented the following agenda for the meeting:
1:00 Introductions
1:30 Why are we meeting like this?
1:45 Section Goals for '96-97
2:15 Break
2:30 Council Roles and Director Responsibilities
3:00 Brainstorming (ideas will be recorded during the entire meeting)
3:45 Setting the Full-Year Schedule
4:10 Break
4:15 Approving the Annual Budget
5:00 Action Items
5:15 Wrap Up
5:30 Dinner

V. Reason for the meeting

Brian Haas presented the following reasons why we are meeting like this:
kick off organization; goals - statement written; roles of each member; brainstorm - possible / crazy options; complete an annual schedule; approved budget; action items; concerns; impressions.

VI. Ground Rules

Brain Haas established the following ground rules:
one at time speaking; Brian - refresh.; on schedule; no disruptive side discussions; get to point; don't critical during brainstorming ideas; respect all opinions.

V. Section Goals for 1996-1997

The following goals were brainstormed:
#1 Section of the Year Award; 10 Edison Network projects; increase dinner meeting attendance; improve AIAA image, technically attractive, technical committees; service students (Ed.); DaVinci Forum regular event; National awards; education community outreach (Ed.); network with other professional societies; create aerospace constituency; university outreach (Ed.); enhance web pages and establish as a top 10% web page for aerospace (PP); diverse members / events; tie in public policy / public relations; improve electronic communication; interact with other Region VI sections (electronic); reach distant members; serve customers (members); develop ourselves; foster future leadership; expand committees.

The following goals were picked as the top 5:
1. serve customers / members
2. #1 Section of the Year Award
3. technically attractive, technical committees
4. tie in public policy / public relations
4.1 DaVinci Forum regular event
4.2 Diverse members / events
5. foster future leadership

Goal Summary:
Public Policy
Technical Relevance
Council Development

VI. Council Roles and Director Responsibilities

The following council roles for all directors:
team member; treat customers right; informed about us; attendance at all council events for section; come prepared; recruit your replacement / alternates; contact Region director.

Chair: Brian Haas
 leader; knows how organization works; knows responsibilities of all directors; spokes person for section; sets / monitors goals / events; delegates.

Vice Chair: Juanita Ryan
 supports chair; learns chair responsibilities; alternate for chair; member of audit committee.

Secretary: Glen Carl
 minutes; keep all records; knows where all Section property is located; maintains council roster; maintains stationary supply.

Treasurer: John Bosco
 maintains Section finances; complies with tax laws and other financial regulations.

Career: Glen Carl
 knows member profile; provides career enhancement opportunities; maintains Section career web pages.

Education / Pre-College: Juanita Ryan
 promotes aerospace literacy; provides aerospace incentives / interest; promotes teacher enhancement; public relations to pre-college.

Public Policy: Franz Busse
 facilitate communication for members, government and community; monitors aerospace issues; maintains public policy pages on the Section web pages; encourages debates / interaction; provides training on how to communicate with government and community.

Honors and Awards: Srini Srinivasan
 manages Galileo Scholarship; member awards; member pins; member grades; National member awards; council awards; maintains Section award web pages.

Membership: Tom Durrant
 maintains membership list for Section; membership issues (changes, etc.); recruiting.

Newsletter: Kevin James
 publish newsletter; solicit input / stories; clarify deadlines / formats; work with event chairs; advertising; maintain Section newsletter web pages.

Web: Tsung-Chou Fang
 solicit content (not generate); maintain web site / sponsorship.

Dinner Meeting: Gary Cohen
 speaker and details / logistics for dinner meetings; provide information of dinner meetings to newsletter and web site; reservation and payment (registration).

Technical Activities: Matt Jardin
 Edison Network; special events; technology tracking / training; maintain technology expert list in conjunction with public policy; promote technical events and new technology via email and newsletter.

Young Members: Matt Jardin & Franz Busse
 university outreach; recruiting / follow-up of young members; make AIAA relevant / fun for young members; interact with Human Resource departments of aerospace companies; involve and recognize young members; tie to rest of AIAA; public policy / public relations on web; sponsor membership opportunities.

VII. Brainstorming

The following ideas were suggested at the meeting, included with some of the ideas are names or directorships which will take action on these ideas:
post annual report on web (web); contribute to AIAA leadership briefing (John Bosco); tours / site visits; network with other professional societies; wide / extensive / focused marketing; inform our bosses of our council work; define directors roles for members via web pages (100 words of what roles are); Questions and Answers section in Newsletter and on Web; projector / camera equipment, sponsor; public policy training; review award criteria, etc.; membership forms available at events and HR departments; consultants list; charges for missed events; National technology / reference list; email service to provide launch to web point; AIAA local networks available across country; presence in Aerospace America (Franz Busse); more photos; Edison Network Award ($) and presentation (Matt Jardin); invite guest teacher to dinner meeting (Juanita Ryan); BBQ / outdoor activities (Matt Jardin); informal activity in Santa Cruz (Glen Carl); free pizza dinner to recruit; name tags (John Bosco); free pitcher at DaVinci Forum; joint meetings (potential joint meeting with Human Resource Society); education column for newsletter; chair column in newsletter; dinner meeting review in newsletter; Girl's education event (dinner meeting or separate); Comet public event (Juanita Ryan); Nightclub event (John Bosco, Matt Jardin); invite controversy (Mar's life, FAA, Airline Safety, Rocket Co.) (Dinner Meeting, Public Policy, Gary Cohen, Norman Bergrun); Reno Air Show (Kevin James); Robot Wars; whole council roster on single sheet of paper (Glen Carl).

VIII. Full-Year Schedule

August 1996
 8/30 F DaVinci Forum @ St. James Infirmary, Mtn. View
8/31-9/1 Sa-Su Family Fair @ Tech. Museum, San Jose

September 1996
 9/4 W Council Meeting @ Lockheed, Sunnyvale
9/17 T Teacher Workshop @ TBA
9/26 R Dinner Meeting @ Wyndham Garden, Sunnyvale
9/27 F DaVinci Forum @ St. James Infirmary, Mtn. View

October 1996
 10/2 W Council Meeting @ Lockheed, Sunnyvale
10/11 F BBQ @ NASA Ames
10/17 R Dinner Meeting @ Wyndham Garden, Sunnyvale
10/25 F DaVinci Forum @ St. James Infirmary, Mtn. View
10/26 Sa Informal dinner or BBQ @ TBA, Santa Cruz

November 1996
 11/6 W Council Meeting @ Lockheed, Sunnyvale
11/21 R Dinner Meeting @ Wyndham Garden, Sunnyvale

December 1996
 12/4 W Council Meeting @ Lockheed, Sunnyvale
12/7 Sa Teacher Workshop @ TBA
12/19 R Dinner Meeting @ Wyndham Garden, Sunnyvale
12/27 F DaVinci Forum @ St. James Infirmary, Mtn. View

January 1997
 1/15 W Council Meeting @ Lockheed, Sunnyvale
1/16 R Dinner Meeting @ Wyndham Garden, Sunnyvale
1/31 F DaVinci Forum @ St. James Infirmary, Mtn. View

February 1997
 2/3-2/7 M-F Discover E training @ TBA
2/5 W Council Meeting @ Lockheed, Sunnyvale
2/8 Sa Public Policy Colloquium @ TBA
2/20 R SVEC Banquet @ TBA
2/28 F DaVinci Forum @ St. James Infirmary, Mtn. View

March 1997
 3/5 W Council Meeting @ Lockheed, Sunnyvale
3/5 W Essay Judging
3/15 Sa Teacher Workshop @ TBA
3/20 R Dinner Meeting @ Wyndham Garden, Sunnyvale
3/?? ? Science Fair Judging @ TBA
3/28 F DaVinci Forum @ St. James Infirmary, Mtn. View

April 1997
 4/2 W Council Meeting @ Lockheed, Sunnyvale
4/17 R Comet Event / Dinner Meeting @ Wyndham Garden, Sunnyvale
4/23 W Career Forum @ TBA
4/25 F DaVinci Forum @ St. James Infirmary, Mtn. View

May 1997
 5/3 Sa Teacher Workshop @ TBA
5/7 W Council Meeting @ Lockheed, Sunnyvale
5/15 R Galileo Awards / Dinner Meeting @ Wyndham Garden, Sunnyvale
5/30 F DaVinci Forum @ St. James Infirmary, Mtn. View

June 1997
 6/4 W Council Meeting @ Lockheed, Sunnyvale
6/14 Sa Leadership Briefing @ Manhattan Beach
6/19 R Essay Awards / Dinner Meeting @ Wyndham Garden, Sunnyvale
6/21 Sa Airplane Contest @ NASA Ames
6/27 F DaVinci Forum @ St. James Infirmary, Mtn. View

July 1997
 7/2 W Council Meeting @ Lockheed, Sunnyvale
7/25 F DaVinci Forum @ St. James Infirmary, Mtn. View

August 1997
 8/2 Sa Council Year Planning Meeting @ TBA
8/29 F DaVinci Forum @ St. James Infirmary, Mtn. View

IX. Action Items

Budget and Edison Network

Brian Haas: role, learn council responsibilities
Juanita Ryan: budget, roles, Aerospace America article
Glen Carl: roles, minutes, council roster, Santa Cruz venue, stationary, inventory
John Bosco: sign forms, correction, Section audit
Matt Jardin: roles, Edison Network
Gary Cohen: roles, Newsletter, prepare September dinner meeting
Kevin James: roles, flyers, schedule, post card
Tom Durrant: roles, gather member information
Franz Busse: gather information, Public Policy training, Edison Network
Srini Srinivasan: roles, gather award information and criteria
Norman Bergrun: airline safety and what Section can do

X. Wrap Up

Brian Haas concluded the meeting by asking board members to follow-up on their action items, and prepare budgets for their events. Due to time constraints, the budget was not approved. The budget is planned to be approved at the next council meeting. Further discussion of the Edison Network is also planned at the next council meeting.

The meeting was adjourned by Brian Haas at 5:30pm.

XI. Dinner

The Section council and significant others attended a dinner at Allie's American Grill, Santa Clara Marriott. The dinner was sponsored by the AIAA San Francisco Section as a form of appreciation of the volunteer effort of board members.