DRAFT AGENDA & MINUTES
SAN FRANCISCO SECTION COUNCIL MEETING

January 5, 2003 at 5:00 PM
NASA Ames Research Center
Building 210 Conference Room 205
Moffett Field, CA. 94035-1000
Dial in Phone (650) 604-3391

In attendance:

Old Business

• Approve minutes from previous meeting.

New Business

Banquet discussion

• Discussion about banquet bills. Todd sent out a prelim report showing our net loss of $7500.
  
  Attendance:
  Paid 159
  Sponsored 30
  Comp'd 54 (Hiller 33, band 7, vip's 5, a/v crew 9)
  Total Attendance: 243
  
  Revenue:
  159 paid attendees x $75 = $11925
  2 cocktail hr only x $25 = $50
  Lockheed sponsorship = $2500
  AGI sponsorship = $1500
  Total revenue = $15,975
  
  Expenses:
  Catering: $20595
  Wine: $987
  Hotel: $1859
  Total expenses = $23,441
  Net loss = $7466
• From this report, Todd forgot to include $1500 of Centennial of Flight AIAA National funds.
• We need to talk to Laura Shawnee and Trish about catering contract. We thought we would be charged $60/head and ended up charging us $85/head. We need to get a copy of the original contract. Unfortunately, Todd has already paid the caterers but we should still talk to the caterer about the bill.
• We also need to talk to Laura and Trish about the comps dinners. What arrangement did they have with the comps? We were never asked if we could pay for the comp dinners of 54. We need to see if they had collected any funds for the comps or what arrangements they had.

Programs Committee

• Jan 22 will be talk by Larry Rinek which is confirmed. Prasad will be sending out a reminder to Rick and Corky
• Ken Billman from Lockheed will speak on Feb 26 also at the Ramada. We dont have any contract with Ramada Inn. They dont need a contract. 
• We talked about other future speakers. Suggestions: Nathalie Cabralie, Frank Drake, Mike Green, Stan Horowitz, UAV, Air Traffic Management , Allen Flynt, CAIB, Space Systems Loral, Dave Levinson, Lawrence Livermore
  

Public Policy Committee

• Todd talked about the grass roots effort. Public policy is one of the top 5 policies and being addressed at Reno. Its really getting a lot more visibility. Mike has assistant of Steve Howell who comes from the Space and Aeronautics committee. Corinne Contante has assistant role in their office.
  

Young Professional Committee

• FFMF to be held next Wed on 251 Castro. George Abel will be speaking. He worked on atom bomb as nuclear engineer. Joint sponsorship with SAME. Also invited some folks from ASME.
• We suggested to hold a mixer for Stanford students. Eric will try and organize something for the students. They currently dont have a AIAA student chapter.

Region Director at Large

• Norm sent a message out to Andrew S. in charge of communications. Norm wanted to see what he was doing in communicationis. He didnt get a response back. Norm will then contact the Deputy Director of our region and see if he gets a response. If the Deputy Directors dont take charge of public policy, then grass roots effort is not going to be heard and thats why its died off for now.

Action Items

(Line through indicates completed actions. Previously lined through action Items have been deleted since they appear in last months report)

2. Review wording of Education Officer and Pre College Outreach director to ensure that there is no conflict before going to the general membership for amending the by-laws.

3. Todd - determine Ames (facility/site) for possible historic site. Nominations due 12/31/03.

4. Rick/Eric to process AIAA student applications. Karl Schultzs app has been sent in.

5. Seth to follow up: Dr. Robert Rosen Leadership article and looking into possible CSC President (Van Honeycutt?) Leadership article by summer.

7. Todd is planning: Next Grassroots road show after LM. Dates need to be set. Todd is waiting on National for support.

10. Seth - Membership drive

Some suggested goals for the following year.

• Another Historic Site selection
• Engineer of the Year selections
• More Leadership articles
• More council members

Close of Business

Meeting adjourned at __7_ PM

NEXT MEETING TO BE: Monday, Feb 2, 5:30 pm